After recurrent losses of essential data, organizations have gone further to keep most of their information in the cloud. Storing data in the cloud involves storing virtual data on the internet where any person interested in the data can easily access it. You will find organizations giving access to their data to suppliers, customers, and even all the employees working in the organization. However, data stored on the internet can easily be accessed by many people which makes it vulnerable to manipulation. This explains why system administrators are not comfortable with the new technology. However, there are various security measures that one can implement to prevent cases of data manipulation.
Use Strong Passwords
Passwords have for a long period been the best method of protecting critical information and preventing authorized personnel from accessing such information. The system administrator should make sure that all people using the system have their passwords which they will be using to access the data. The passwords used should be strong enough so that they cannot be overrun by cyber-criminals malware and other threats that are likely to access private data.
Create Backup Option
As a system administrator, you should always be prepared to face any eventuality. This means that you should have come into conclusion that your data storage facility can easily be infiltrated by advanced software and you can lose all or some of the data. The best option for you is to ensure that you develop alternatives where you have backed up your data locally. In case your primary storage facility is infiltrated, you will still have data at your hand, and essential activities in the company will continue running. You will not be held into ransom by the criminals where you have to pay a particular amount of money to get your data back.
Limit Data Access
The likelihood of your data being manipulated arises from the fact that many individuals inside or outside the organization are accessing sensitive data. You will not be able to understand who is reliable enough and who can inflict problems on the system. The best solution for you is to ensure that you limit the number of people accessing your cloud-based data. Only the executive members of the organization will be allowed to access sensitive data while other members of the company and the stakeholders as well should only be allowed to access general data.
Train Your Staff
Some organizations don’t think that members of the staff can play an essential role in data storage protection. They end up only informing the members of the IT department about their cloud-based data protection strategies and assume other members of the company. The best strategy a system administrator can implement in the company is using employees of the company to provide security to the data. This means that every person working in the company should remain alert and check the likelihood of an unauthorized person trying to access the data. They should react by informing the system administrator about the intrusion so that he can provide the necessary protection.
Use Anti-Virus and Anti-Spy
You might have a perception that, because your data is in the cloud, nobody will be able to access it and therefore no need for anti-virus software. This might be true because your cloud data provider might as well have used various protective measures to secure your data. However, the weakest point might arise from the same computer or mobile devices that you are using to login and access the data. Hackers might trace your keystrokes and end up mastering your user ID. The best strategy for you is to install anti-virus software on your computers and mobile devices to scan for potential threats.
Securing company data is of paramount importance to any system administrator. However, cyber-criminals will always keep on trying their luck so that they can access and manipulate your cloud-based data. These strategies will keep your data secure and alert you in case your input is required.